The registered address of a company is its official address, where all legal documents, notices, and communications are sent.
Change in Registered Address of a Company
The registered address of a company is its official address, where all legal documents, notices, and communications are sent. It’s crucial for compliance with the Ministry of Corporate Affairs (MCA), and any change in the registered office must follow a defined legal process. At Udyog Buddy, we help businesses ensure seamless compliance with all legal formalities when changing their registered address.
TYPES OF ADDRESS CHANGE
Type of Change | Details |
Within the same city or town | This is the simplest form of address change and requires minimal compliance. |
Within the same state but different city | Moving the registered office to a different city within the same state involves informing the Registrar of Companies (RoC). |
From one state to another | This is the most complex form of change and requires approval from Regional Director (RD) and stakeholders. |
Step-By-Step Process For Changing The Registered Address
Here is a step-by-step guide for changing the registered office address of a company:
Board Resolution :The process begins with passing a board resolution to change the registered office address. This resolution should clearly state the decision and reason for the move.
Filing Form INC-22 :After the resolution is passed, the company must file Form INC-22 with the Registrar of Companies (RoC). This form contains details about the new office address, proof of address (such as rent agreement or utility bills), and a copy of the board resolution.
Change within the Same City
If the change is within the same city or town, the company only needs to file Form INC-22 with the RoC. No special permissions are required. The RoC will update the records, and the new registered address will be reflected in the company’s master data.
Change within the Same State but Different City
For address changes within the same state but to a different city, the company must:
– Pass a Special Resolution: A special resolution must be passed in a general meeting of shareholders, with approval from at least 75% of members.
– File Form MGT-14: After the special resolution is passed, the company must file Form MGT-14 with the RoC, detailing the shareholder approval.
Change from One State to Another
If the company is moving its registered office to a different state, the process is more complex:
– Special Resolution: A special resolution must be passed by shareholders in a general meeting.
– Approval from Regional Director (RD): The company must apply for approval from the Regional Director using Form INC-23.
– Filing with RoC: Once the RD’s approval is obtained, the company must file Form INC-28 and Form INC-22 with the RoC to update the records.
Key Documents Required For Address Change
Document | Description |
Board Resolution | A copy of the resolution passed by the board of directors approving the change. |
Special Resolution(if applicable) | A copy of the special resolution passed in the shareholders’ meeting. |
Form INC-22 | The official form filed with RoC to change the registered office. |
Proof of New Address | Documents like a rent agreement, property tax receipts, or utility bills showing ownership or occupancy of the new office. |
Form MGT-14(if moving cities)** | Filed to inform RoC about the shareholders’ approval. |
Form INC-23(if moving states)** | Application to the Regional Director for approval to move the registered office from one state to another. |
Form INC-28(if moving states)** | Filed to register the RD’s order with the RoC after approval. |
Post-Change Compliance
Once the registered office is changed, certain post-change steps are essential formaintaining compliance:
Update Company Records :Update all official company documents, such as letterheads, business cards, website, and email signatures, to reflect the new address.
Inform Stakeholders :Notify key stakeholders, including banks, suppliers, clients, and government authorities, of the new registered address.
Intimate Tax Authorities :Inform the Income Tax Department and GST authorities of the new registered office, especially if the company is moving to a different jurisdiction.
Banking Updates :Ensure that the company’s bank is informed of the change and update all necessary documentation with the new address.
Why You Should Choose Udyog Buddy For Address Change
At Udyog Buddy, we provide end-to-end support for businesses looking to change their registered office address. Our team ensures that all legal procedures are followed, forms are filed correctly, and compliance is maintained. We offer:
– Expert Guidance: From board resolutions to obtaining RD approvals, we guide you through every step of the process.
– Filing Assistance: We ensure all forms, such as INC-22, MGT-14, and INC-23, are correctly filed with the RoC and other authorities.
– Hassle-Free Experience: We handle all the paperwork, so you can focus on your business operations.
Conclusion
Changing the registered address of a company involves several legal procedures and filings with the RoC. Whether you’re moving within the same city, to another city, or even across state lines, it’s essential to follow the correct process to maintain compliance with the Ministry of Corporate Affairs (MCA). At Udyog Buddy, we ensure that your company’s address change is completed smoothly and efficiently.
Why Choose Udyog Buddy ?
Udyog Buddy is a team of experienced professionals, our end-to-end service model, combined with personalized support, makes the incorporation journey straightforward and stress-free. Additionally, our commitment to cost-effective solutions and time efficiency allows businesses to focus on growth and operations without unnecessary delays or financial strain. Choosing Udyog Buddy means partnering with a trusted expert dedicated to helping your business succeed from the very start.
Connect with us for any queries
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